e-Invoice Information
What is e-Invoice?
e-Invoice is an advanced method for businesses to send and receive invoices electronically, streamlining the process compared to traditional paper invoicing. This digital approach enhances efficiency and reduces manual errors, making it easier for businesses to manage their invoicing tasks.
Who Should Use e-Invoicing?
In Malaysia, e-Invoicing will be mandatory for all businesses, implemented in stages starting from 1st August 2024. The timeline set by the Inland Revenue Board of Malaysia (IRBM) is as follows:
| Targeted Taxpayers | Implementation Date |
|---|---|
| Annual turnover or revenue of >RM100 million | 1st August 2024 |
| Annual turnover or revenue of >RM25 million to ≤RM100 million | 1st January 2025 |
| All taxpayers | 1st July 2025 |
What e-Invoicing Product Does Pos Digicert Offer?
Pos Digicert offers digital certificates for data signing before sending e-Invoices to the IRBM. They provide two package options:
Soft Certificate
- Location: Should be placed on the same server as your ERP or middleware.
- Accessibility: Your ERP server/middleware should read the soft certificate file in .p12 format.
- Integration: No integration needed, but the ERP server must locate the certificate.
- Suitable for: Any organization.
- Certificate validity: 1 year.
- Price: RM 1,500 + RM 120 (8% SST).
Roaming Certificate
- Location: Stored securely at Pos Digicert's HSM.
- Accessibility: Via API.
- Integration: Required.
- Suitable for: Appointed Tax Agents / Intermediaries.
- Certificate validity: 1 year.
- Price: RM 15,000 + RM 1,200 (8% SST).
Mandatory Information in the Certificate
| Mandatory Field | Description | Value Example |
|---|---|---|
| Common Name (CN) | The organization name | Pos Digicert Sdn Bhd |
| Country (C) | The country of the organization - 2-letter ISO code. | MY |
| Email (E) | An email for the organization. | [email protected] |
| Organization (O) | The organization name | Pos Digicert Sdn Bhd |
| Organization identifier | The Tax Identification Number of the organization (TIN) | C1041895804 |
| Serial number (serialNumber) | The business registration number (BRN) of the organization that is linked to the TIN provided above. | 199801001482 |
How to Purchase the Certificate?
- Email [email protected] for a quotation.
- Upon receiving the quotation, issue a PO/payment advice and complete the application provided.
- Submit both documents to [email protected] for processing, which takes 3-5 working days.
- The administrative contact listed in the application form will be contacted for information verification.
- Once verification is complete, the certificate will be issued and sent to the administrative contact.
- After receiving the certificate, configure it to your ERP solution. Please ask your ERP provider for assistance with this.
For any enquiries please contact e-invoice team at 03 8800 6009 / 6011 / 6013 / 6015 / 6035